Sync Google Calendar and Lotus Notes Calendars

| December 11, 2010 | 0 Comments

If you are forced to use Lotus Notes at work, you may be struggling with maintaining two calendars: your work calendar and personal calendar. Maybe it’s just me, but I cannot bring myself to include personal events/reminders on Lotus Notes calendar at work. Reminders for bills and other personal events just shouldn’t be included on the work calendar since they don’t take up time. Especially if the calendar is shared with other coworkers, they do not need to see your payment reminders. With that said, personal and work calendars should synchronize to some extent so conflicts with personal events – i.e. anniversaries, doctor appointments, dinner reservations – are avoided.

There are a few desktop applications available to download online which will sync Google and Lotus Notes calendars, but I have three problems with those solutions:

  1. Many of them cost money.
  2. It’s just another application to bog down the computer.
  3. It will only sync when the computer is on and connected to the internet.

If you have a smart phone – e.g. BlackBerry, iPhone, Nokia S60, or Windows mobile phone – Google Mobile is a free mobile app and syncs your calendars as long as your smart phone is on. Check out the video below for more information on how Google Mobile works.

Once you have installed Google Mobile on your phone, open the application and select “Options.” On the options menu, you can change the following settings:

  • Sync mode (manually or automatic) – I recommend automatic… set it and forget it!
  • Contacts – I recommend syncing your contacts, especially if you are experiencing the famous disappearing contacts problem on the BlackBerry.
  • Sync Calendar – Definitely choose this option along with “Sync Reminders.”

Lastly, the options menu allows you to define which specific Google Calendars you would like to sync. For example, if you have separate categories in your calendar for separate types of events – e.g. bills, doctor appointments, birthdays – you can select the specific calendar categories you would like to sync with your Lotus Notes calendar.

Go to the Google Mobile website and follow the instructions specific to your phone to setup the application and start syncing your Lotus Notes and Google Calendars.

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Category: Productivity

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